Welcome  -  AMC Travel Page Welcome  -  AMC Travel Page

Welcome - AMC Travel Page


Welcome

Welcome to the Air Mobility Command Travel webpage. Space available (Space-A) Travel is a privilege that may offer substantial savings for your leisure travel plans.  My team strives to provide a vast variety of information for our travelers to use in their travel preparations for your desired destination.  Please take some time to explore the information provided on this site that will assist you in your travel planning.  If for some reason you cannot find the information you need or have any questions or concerns, please contact the AMC Passenger Terminal closest to your departure location for additional assistance.

              Brig. Gen. Steven J. Bleymaier
              AMC Director of Logistics, 
              Engineering and Force Protection

Travel Instructions

1 - Travel Eligibility
Review TRAVEL ELIGIBILITY Categories I-VI, to determine your Space-A Travel Category.


2 - Locations
Review common destinations offered at your nearest AMC Passenger Terminal by visiting their Social Media Page. 

3 - Document Check Ensure you have the required travel documents, such as your passport along with any required visas.  Customs and Immigration requirements may change, contact your departure passenger terminal for current documentation requirements or travel restrictions. Other information regarding travel documents may be found by visiting the U.S. Department of State International Travel website.

4 - Registration
You can register in-person at a local AMC Passenger Terminal by speaking directly with a passenger service agent or by FAX or E-mail.

5 - Flight Schedules
For specific travel information, please contact your nearest AMC Passenger Terminal or check your Passenger Terminal Facebook Page for their 72-Hour Flight Schedule. 

6 - Checking in
Check-in at the terminal counter to mark yourself present and review updated flight information.  Ensure you do not exceed baggage weight limits and are not traveling with any prohibited items.  Await your Space-A call and follow instructions given to you by the passenger service agents.

** REMINDER TO TRAVELERS **

Passengers seeking Space-Available or Space-A travel:  Please keep in mind that there is No Guarantee that you will be selected for a seat.  Please be aware that Space-A travelers must be prepared to cover commercial travel expenses if flight schedules are changed or become unavailable to allow Space-A travel. Per DODI  4515.13, Section 4, Paragraph 4.1.a, Reservations: There is no guarantee of transportation, and reservations will not be accepted or made for any space-available traveler.  The DOD is not obligated to continue an individual's travel or return the individual to the point of origin or any other point.  Travelers should have sufficient  personal funds to pay for commercial transportation, lodging, and other expenses if space-available transportation is not available.

ALL ASSOCIATED EXPENSES ARE THE RESPONSIBILITY OF THE TRAVELER.

Space-a sign-up

 

To Sign-Up For Space-A Travel, You May Fill Out An AMC Form 140, Space Available Travel Request, And E-Mail It To Your Desired AMC Passenger Terminal. Another Option Is To Simply Provide All Of The Required Passenger Sign-Up Information In The Body Of The Email When Sending It To The Terminal.

Required Sign-Up Info:

  • Email Address
  • Personal Info (Rank/Grade, First Middle Last Name)
  • Service Branch (AF, Army, Marines, Navy, CG)
  • Status (Active, Guard, Reserve, Retired etc.)
  • Other Travelers (Dependents Names)
  • Total Seats Required
  • Travel Status (See Travel Eligibility-Category I-VI)
  • Leave Dates (Start-End Leave Dates )
  • Overseas Travel Ready Status (Have Required Passports/Visas etc.)
  • 5-Destinations (Sign-up for up to 5 Destinations e.g. Germany, USA, Japan, Alaska, or Hawaii)        

Please Do Not Provide Personally Identifiable Information (PII) such as Social Security Numbers (SSNs)

Passenger Terminal Contact Information May Be Found By Clicking HERE.

Travel informtion ?

Have a Question About Space-A Travel?

For Questions on Space-A Travel, Please Contact the Closest AMC Passenger Terminal or the Terminal At the Location You Intend to Depart From.  Your local TMO/ITO may also be able to provide Official Travel Information

AMC Passenger Terminals Can Provide Answers Pertaining to Flight Schedules, Duty & Space-A Eligibility and Other Information Specific to that Location.  A List of Phone Numbers & Email Contact Information for Several Air Force Passenger Terminals, May Be Accessed by Clicking On the Link Below. 

AMC Passenger Terminal Contact Info 

Most Terminals Have a Facebook Page!  You May Post Questions on Their Page and it Will Be Answered Within 24hrs. Links to These Pages Can Be Found On the AMC Travel Page.


QUESTIONS AND COMMENTS?

HAVE A QUESTION?  

  • CLICK HERE for our Frequently Asked Questions (FAQs) page.
  • If you require additional or more specific travel information, contact your nearest AMC Passenger Terminal or your intended departure location.  
  • CLICK HERE for the Passenger Terminal Contact Information Directory.
  • If you have any questions about this webpage, please contact HQ Air Mobility Command Passenger Policy Office at Commercial Ph. No. (618)-229-4593 or by Email at ORG.AMCA4-71@us.af.mil.

We value your feedback. CLICK HERE to submit an Interactive Customer Evaluation comment.

OPSEC For social media and travelers

Social Networking Sites like Facebook and Twitter, are great ways to connect with people, share information, and market products and services. However, these sites can also provide adversaries, such as terrorists, spies and criminals, with the critical information they need to disrupt your mission and harm you, your co-workers, or even your family members.  The more information adversaries can obtain, the more opportunities they have to cause damage at your expense.  Practicing good operations security  will minimize the risks that come from participating in SNSs, and help you to recognize and protect your critical information..

Read this "SAFE SOCIAL NETWORKING" document for more information!


legal stuff - Space a travel

Title 10 USC 2641b: Space-Available Travel on Department of Defense Aircraft  

  Space-available travel on Department of Defense aircraft: 

  Program Authorized and Eligible recipients:

  (a) AUTHORITY TO ESTABLISH PROGRAM.

(1) The Secretary of Defense may establish a program (in this section referred to as the "travel program") to provide transportation on Department of Defense aircraft on a space-available basis to the categories of individuals eligible under subsection (c)

(2) If the Secretary makes a determination to establish the travel program, the Secretary shall prescribe regulations for the operation of the travel program not later than one year after the date on which the determination was made. The regulations shall take effect on that date or such earlier date as the Secretary shall specify in the regulations.

(3) Not later than 30 days after making the determination to establish the travel program, the Secretary shall submit to the congressional defense committees an initial implementation report describing­

(A) the basis for the determination;

(B) any additional categories of individuals to be eligible for the travel program under subsection (c)(S);

(C) how the Secretary will ensure that the travel program is established and operated in compliance with the conditions specified in subsection (b); and

(D) the metrics by which the Secretary will monitor the travel program to determine the efficient and effective execution of the travel program.

  (b) CONDITIONS ON ESTABLISHMENT AND OPERATION.

(1) The Secretary of Defense shall operate the travel program in a budget-neutral manner.

(2) No additional funds may be used, or flight hours performed, for the purpose of providing transportation under the travel program.

  (c) ELIGIBLE INDIVIDUALS.  Subject to subsection (d), the Secretary of Defense shall provide transportation under the               travel program (if established) to the following categories of individuals:

      (1)  Members of the armed forces on active duty.

      (2)  Members of the Selected Reserve who hold a valid Uniformed Services Identification and Privilege Card

      (3) Retired members of a regular or reserve component of the armed forces, including retired members of reserve                    components who, but for being under the eligibility age applicable under section 12731 of this title, would be eligible for            retired pay under chapter 1223 of this title.

       (4) Such categories of dependents of individuals described in paragraphs (1) through (3) as the Secretary shall specify in         the regulations under subsection (a), under such conditions and circumstances as the Secretary shall specify in such               regulations.

      (5) Such other categories of individuals as the Secretary, in the discretion of the Secretary, considers appropriate.

  (d) PRIORITIES AND RESTRICTIONS In operating the travel program, the Secretary of Defense shall-

(1) in the sole discretion of the Secretary, establish an order of priority for transportation under the travel program for categories of eligible individuals that is based on considerations of military necessity, humanitarian concerns, and enhancement of morale;

(2) give priority in consideration of transportation under the travel program to the demands of members of the armed forces in the regular components and in the reserve components on active duty and to the need to provide such members, and their dependents, a means of respite from such demands; and

(3) implement policies aimed at ensuring cost control (as required by subsection (b)) and the safety, security, and efficient processing of travelers, including limiting the benefit under the travel program to one or more categories of otherwise eligible individuals if considered necessary by the Secretary.

 

 

bwi commercial gateway

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UPDATED 17 JUL 2018 @ 0725L
UPDATED 13 JUL 18 @ 0850
**DELAYED THULE AB, GREENLAND FLIGHT** For all passengers scheduled to depart on JHX1 to Thule AB, Greenland. Your new showtime for tonight is 2200L.
We are currently experiencing system issues and are unable to post our 72-hour schedule. Roll call for today is 1800 with 21 tentative seats available. No departures for Monday Roll call for Tuesday is 2300 with 1 tentative seat available.
AMC/BWI seat release and space-a movement stats for 2016

sea-tac commercial gateway

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UPDATED 17 JULY 2018 @ 0857L
As of 22 May AMC has migrated a new software program to Outlook, our email box. If we don't received your e-mail we appoligize for the difficulty it may cause. To ensure that you receive your correct Date and Time of S/A sign-up, please print out a hard copy of you e-mail as proof of your S/A request. We will honor that proof of S/A request, when marking yourself present for any flight. Please be advised that responding back to emails has been blocked at this current time. So if you need a question answered please send a Private Message via Facebook so we can answer your questions. DO NOT send signups to Facebook Private Messages. Thank you, SeaTac AMC Gateway
Food for Space-A thought: Common misconceptions: 1. Signing up for a specific date, time or flight. --Not true. When you sign up for Space-A...you are in our system for any flights going to the destination you chose during sign-up(ie Japan, Korea). You are eligible to compete for seats on any of those flights. To compete, you have to come to terminal and "mark yourself present" for the flight you wish to compete for and then make the roll-call for that flight. ---You can mark yourself present up to 24 hours prior to the flight, but must do so prior to 0515 the day of the flight. ---Marking yourself present early does not change your ranking on the list. ---roll call this time of year is 0530 the day of the flight 2. Space-A authorization letter gives me a round-trip ticket to fly. --Not true. The letter authorizes you to sign up(limited to date of letter and/or of dates noted within the letter). It is NOT a guarantee of obtaining a seat on any mission, but an opportunity to compete for open seats. 3. Space-A authorization letters are good until I complete my travel back to my originating station. --Not true. The letter must have a date at the top. This officializes the letter(along with a commander's signature) and gives a starting point at which you can sign up. --EML paperwork is good for 90 days or until the date noted on the form. --Space-A authorization letters(other than EML) are good for 90 days as of the letterhead date or for the dates noted within the letter itself. ----Space-A sign-up is only good for 60 days. After that, you get dumped from the system and have to sign-up again. 4. We have your email containing your sign-up documents. --Not true. Most emails contain the authorization letters or leave paperwork that is used to sign you up. We do not keep emails that has been sent to us. Also, our email is an organizational email box and is checked by several individuals on different shifts. We cannot keep everyone's email because it clogs up our system. --These documents are also required to always be in the possession of the traveler(s). All of those documents are required to be inspected and verified when you come to mark yourself present. AMC travel page: <a href="http://www.amc.af.mil/Home/AMC-Travel-Site/" target="_blank">http://www.amc.af.mil/Home/AMC-Travel-Site/</a> v/r SeaTac AMC Passenger Terminal
Food for Space-A thought: It is each traveler&#39;s responsibility to do their due diliegence before and during travel. There are way too many rules, regulations, AFIs, messages, documents, and local guidelines for traveling Space-A. Way too many to put on Social Networks, in emails, or otherwise. Some information cannot be placed or given out over public airwaves(phone, email, FB) Most of the information that one should view...well in advance of traveling is on the AMC travel website: http://www.amc.af.mil/Home/AMC-Travel-Site/ Also on this page is the link to all AMC locations that offer Space-A travel. There you will find their schedules, sign-up links, and contact information. If you dont know...ask. Passenger service agents can not read traveler&#39;s minds or know their particular needs unless the traveler makes it clear to them. Know before you go. v/r SeaTac AMC Passenger Terminal
Food for Space-A thought: There are several space-a travel letters created by AMC. Each for a different and specific purpose. The contents of the letter is a mandatory requirement by AMC. Be sure that you have the right letter...before you show up to try and travel. The AMC website, along with our photos section, shows all the different letters. Compare the letter you have with the letter templates that are published. Even the slightest omission of data can cause your letter to be invalid. Below are common mistakes made that prevent a letter from being valid: 1. Non-Command sponsorship letter with no travel dates. 2. Any letter without a date at the top. 3. Command sponsorship letter for someone that is not command sponsored. 4. Deployment letters without deployment dates listed. Specific dates are required...ie start date and end date.(day, month, year) 5. Letter not signed by appropriate authority.(typically the sponsor's unit commander)(just because it is signed does not mean it is the appropriate letter). 6. Letter signed by the sponsor(letter must be signed by the sponsor's commander or designated representative). 7. Expired letters: all but the deployment letters are good for 90 days of date of issue(date at the top). --Letters with specific travel dates expire at the end of the travel period. --Deployment letters are good until the end of the deployment. Having a letter does not guarantee you travel. Space-A means space available. If there is no spaces (seats) available to compete for, then travel cannot be accomplished. Know before you go....look before you leap. Compare your letter to the ones published by AMC...if they don't match, there is a likelihood that it is not accurate enough for you to sign up and travel.
SPACE-A sign-up reminder: When you sign up for Space-A...you are NOT signing up for any particular date, time, or flight. Sign-up makes you eligible to compete for seats on any/all flights. --Sign-up is only good for 60 days, you travel or until your leave or authorization expires, whichever comes sooner. If your 60 day mark is coming near...you need to re-sign up. --Active duty/DoD civilians keep their original date/time of sign-up if they get a leave extension(if we are notified prior to leave ending) ---EML cannot be extended. --All others(dependents/retirees) get a new sign-up date(basically start their 60 days over). --Your letter of authorization for travel must be up-to-date as well. They are only good for 90 days as of date of issue(except deployment letters)
Food for Space-A thought: 1. Look at our historical chart in our photos section. It shows when the best times to try and travel are. -Statistically, there are more open seats during the second half of each month. -Normally over a long holiday(Memorial, Labor, 4th of July) there are more open seats available. -Hardest to try and travel during the summer. That is heavy PCS season and the time when those that are stationed overseas try and take their holidays back in the states. 2. Space-A travel is not a guarantee. You may or may not get selected for a seat(if any). Seat availability varies with each mission...as does the amount of other travelers trying their hand at Space-A. -Plan ahead....dont wait til the last day of your leave to try and get back. -Try for the first available mission heading in the direction you wish to travel. If that doesn't happen, you wont have to wait as long. We typically only fly 3 times per week. -Have a plan B, C, and D. 3. Space-A baggage limits are: 2 checked bag per person, not to exceed 70 lbs each and 2 carry-on items(must fit in carry-on sizer). 4. It costs only $18.30 per person to travel CONUS to OCONUS. Credit card or Debit card ONLY. 5. Don't count on Space-A to be your ticket back "home" from your leave/trip. The odds are not always in your favor. Check our 72-hour schedule to see our mission destinations and tentative seat availability. 6. Typically there is a 10 - 20% no-show on duty passengers. If we post that there are 10T(10 tentative seats), you can almost bet there will be 20+. A good number to add to any of our tentative seat release number is 10(most often more than that). 7. Make sure you have all of your "ducks in a row"...up-to-date travel authorizations(they do expire), valid military ID card(for anyone 10 years old and older), and passports for dependents, civilians, and retirees. 8. Our office is located behind bag claim #5 and is open every day til 1600. On days prior to flight days, we stay open until midnight. You can mark yourself present in our office up to 24 hours prior to the mission you wish to travel on. If you don't make that cut-off, our counters open @0230. 9. Roll-call starts promptly at 0530 the day of the flight. You MUST mark yourself present prior to the roll-call start time(NLT 0515).
Food for Space-A thought: Having the correct letter is imperative if you want to use space-a. Many people submit the wrong letter for travel so here is a breakdown of who uses which letter and what category it falls into. Find the description that best fits your situation: - I am active duty stationed overseas: (CAT 2) You may be eligible to utilize Environmental Morale Leave (EML) which is requested through your chain of command. In addition to this USPACOM form you will need to submit leave paperwork. Only dependents that are stationed with you can be listed on your EML form. You cannot submit your documents until the first day of your leave. - I am a DoD civilian stationed overseas: (CAT 2) The only way for you to use space-a is with Environmental Morale Leave (EML) which is requested through your chain of command. In addition to this USPACOM form you will need to submit leave paperwork. You cannot submit your documents until the first day of your leave. - I am active duty stationed stateside: (CAT 3) All you will need is your leave paperwork which cannot be submitted until your first day of leave. Your dependents may travel with you in the same category as long as you accompany them. - I am a dependent and my active duty sponsor is stationed stateside: (CAT 3 with sponsor) You are not authorized to travel unaccompanied and if you wish to use space-a, you must travel with your sponsor who is on active leave orders. - I am a dependent stationed overseas with my active duty or DoD civilian sponsor: (CAT 4) If your sponsor’s chain of command approved Environmental Morale Leave (EML), you may travel unaccompanied from the duty station, to the US, and back to the duty station. CONUS-CONUS travel is not authorized unaccompanied on this form. - My sponsor is on deployment for 30-364 days (NOT unaccompanied PCS, or TDY- If you are unsure, check your sponsor’s orders): (CAT 4) You will need a dependent verification letter. The full start and end dates (day, month, year) of the sponsor’s deployment are required. If your sponsor is deployed for 365+ days, check their orders to ensure they are not actually on an unaccompanied PCS tour. If the sponsor is verified to be deployed for 365+ days, dependents using this letter will be CAT 3. The dependent verification letter is valid for the entire length of deployment (sign-ups are only in the system for 60 days) and can also be used to travel within the states. - I am a dependent stationed with my active duty sponsor overseas but I am NOT using EML: (CAT 5) You will need a Command Sponsored letter. This letter is good for 90 days (sign-ups are only in the system for 60 days). Dependents of DoD civilians are not authorized to use this letter. - I am a dependent who is NOT stationed with my sponsor overseas and I am trying to visit them there: (CAT 5) You will need a NON-Command sponsored letter. This letter has an authorized amount of stay and valid travel dates listed in the letter which are usually determined by the commander. Dependents may only travel during the dates listed and the letter expires after the valid travel dates end. Dependents can submit their letter for sign up once they receive it to start their time in the system even if the valid travel period has not started yet. - I am a retiree with a blue retiree ID card: (CAT 6) No letter is required, only ID card and passport. You can sign up by sending us an email with the following: Sponsor’s full name; branch of service; rank retired; full names of any dependents travelling; and your final destination. - I am a retired reservist with a red retiree ID card (CAT 6): You are only authorized to travel within the CONUS and cannot bring dependents with you. Once you reach the age of 60, you will get a blue retiree ID card and may then travel wherever AMC flies with your dependents. - I am a current reservist (CAT 6): Reservists may only travel within the CONUS by using a DD Form 1853 (Verification of Reserve Status) and may not bring dependents with you. The only way to travel OCONUS or with dependents would be to be placed on active duty orders and then take leave. If you are able to do this, you would be treated as an ordinary active duty member on leave. Keep in mind that all letters must be dated in the top right hand corner as this tells us when the letter will ultimately expire. All letters must also be signed by the appropriate approving authority. Just because a letter is signed, does not make it correct. All dependents aged 10 and older are required to have a dependent ID card. Any dependents travelling must have a passport. Active duty on leave or EML are not required to have a passport, just a CAC. Templates of all letters are available on the AMC Travel website under “Travel Information Links”. Compare your letter to the template- even a seemingly small error may invalidate your letter and cause you to be denied. Once you have your documentation, send it to seattle.gateway@us.af.mil to sign up at Seattle. You must send your letter to every port that you plan to compete for seats at. Signing up at one port does not sign you up for round trip travel. V/R, Tegan Rowley
We’ve had tons of calls coming in this week concerning issues with getting pets or flights booked through Travel Management Offices (TMOs) during the next few months. Here are answers to some of your FAQs: - Seattle AMC Gateway is NOT a TMO. We do not control the flight until 72 hours prior to the flight which means we do not book passengers or pets ahead of time. Our agents cannot release PCS flight or pet space availability information of any kind. You must inquire through your TMO if you need to have a flight or pet space booked or want to know if space is available. TMO’s cannot book itineraries until 90 days prior. - If a TMO says there is no pet space available, that is true. AMC flights only have 13 total pet spaces on each flight (3 in cabin and 10 in cargo). These spots fill up very quickly as TMO’s all over the world may be trying to book passengers. - When a TMO says no pet space is available, you only have a few options on how to proceed: o Have the TMO put your pet in a hold status for your flight. A hold status means that your pet does NOT have a confirmed booking and you are added to an overflow list of pet owners who are wanting a pet space. If a confirmed pet booking is cancelled, a higher entity than the TMO (called the PRC) monitors who put their pet in hold status first and the first person on the list will automatically be changed over to a confirmed pet booking by the PRC. The TMO is NOT notified when this automatic change happens so if you have a pet in hold status you must continue to check with your TMO to see if your pet booking status has changed. If your status does not change by the time of your flight, you will need to find other commercial means of shipping your pet. o If there is passenger space on an AMC flight but not pet space, TMOs are NOT obligated to move your pet. As much as we love our pets, they are not mission essential. In this case, at the discretion of your specific TMO, passengers would be booked with AMC and you would be responsible for shipping the pet commercially if you wish for your pet to accompany you at your next duty station. As it has been explained to us, this is due to the difference in cost of commercial travel versus the military rotator for passenger travel. o Lastly, if you are travelling with a spouse, you may opt to split your family’s travel. This would mean that the active duty member would be booked on a flight that gets them to their new duty station by their report no later than date, and the spouse would stay behind with the pet to be booked on the next available AMC flight with pet space. If you choose this option, you MUST make sure that both people are listed as owners of the pet across all pet paperwork (only the person listed as the owner on the paperwork is allowed to ship the pet- we do not accept powers of attorney). - Pets can only be shipped while you are actively PCSing!! Once you officially in-process at your next duty station, you will NOT be able to ship your pet unaccompanied or otherwise on AMC. Your only option after you have completed your PCS is to ship your pet commercially. - If there is not passenger space available on an AMC flight and you are NOT trying to ship a pet, your TMO will issue a letter of non-availability so that your orders can be amended and you can be booked on a commercial flight instead of the military rotator. The TMO will book your commercial travel. If you have any questions about getting booked, contact your local TMO. As stated before, Seattle AMC Gateway is NOT a TMO so we do not know their regulations or constraints and may not be able to answer all of your questions. V/R, Tegan Rowley
Food for space-a thought: Space-A is an awesome benefit that many people are unsure of how to use. Here is a crash course in how to utilize space-a at all AMC ports: (Keep in mind that summer time is high PCS season which means our station will tend to have less open seats for space-a than other months. This post does NOT apply to those who are on PCS orders- follow the directions in the PCS travel post!) Step 1: Register for space-a at all ports you may travel out of. Think of space-a as a bunch of one-way standby flights. Your sign up at each port is not round-trip which is why you have to register at all ports you might travel out of. If you don't end up travelling through a port that you have been signed up at, you will just drop out of the system after your registration expires with no penalty against you. To sign up you will need to provide the following: - Sponsor's full name (if travelling) - Sponsor's branch of service and rank - Sponsor's leave dates (if travelling- AD and DoD civilians cannot sign up until their first day of leave) - Dependent's full names (if travelling) - Destination ( "ALL" is no longer a country choice option- you must specify specific countries) - Attach any travel documentation (i.e. Leave forms, EML, Dependent travel letters). If you are unsure of which letter you need, refer to one of our other posts which explains the type of letters AMC needs and who can use them. If you are still confused, send us a message. To register at SeaTac AMC send your info to seattle.gateway@us.af.mil. Space-a sign up emails are listed on the port's facebook page under the "About" section. When you register for space-a it is not for a specific flight or date; it is simply for a destination and while you are in the registry you can compete for open seats to any of the destinations you have signed up for. Sign-ups are active in the registry for up to 60 days, or for your leave dates or valid travel periods that are listed in the dependent travel letter if it is less than 60 days. You can compete at any point during the time you are active in the system. For retirees, it is usually most beneficial to sign up about 45-50 days prior to your desired travel date. This is because you will be closer to the top of category 6 at selection time but if you are not selected, you still have a buffer to compete for other flights without having to start your sign up date and time over again. Step 2: Monitor flight schedules and plan your trip AMC ports can only post flight schedules for the next 72 hours due to OPSEC. You can find the flight schedules by going to the AMC travel website and clicking on your desired port on the right hand side of the webpage. It will redirect you to that port's Facebook page (you do not have to have Facebook to view it). Then, click on "Photos" and view the "72 Hour Forecast" photo album. You do not need to notify the port on which date or flight you pick as you can compete for any flights to the destinations you've signed up for during your active sign up. Step 3: Show up to the port in person to mark present by the roll call time listed on the 72 Hour Forecast. You can mark present UP TO 24 hours prior to the listed roll call time, but you must be marked present NLT the roll call time to be able to compete for open seats. We will not be able to tell you where you are on the registry until you mark present. This is due to the fact that the registry has hundreds of people in it and it is not organized by which flight you are interested in, only by destination. When you mark present we will need to see hard copies of travel documents, ID cards (dependents aged 10 and older are required to have a dependent ID card- yes, even if your dependent JUST turned 10), and passports if you are intending to travel out of the US. Marking present early does not benefit you in any way. Marking present is simply a formality in our operating system that tells us who is physically present and wishes to compete for open seats. If you are competing for seats at our location, marking present can be accomplished in our office on baggage claim level between carousels 4 and 5 (open from 0700-0100), or at our ticket counter on ticketing level next to Hawaiian Airlines (open from 0230-0530). Step 4: Roll call/ Selection We select passengers by category 1st and then date and time of sign up. Here is a quick breakdown of who is in which category: - CAT 1: Emergency Leave - CAT 2: AD/ DoD Civilians on EML - CAT 3: AD on ordinary leave - CAT 4: Unaccompanied Dependents on EML; Dependents of deployed members - CAT 5: Command/ Non-Command sponsored dependents - CAT 6: Retirees You must be travel ready at roll call time in order to be selected. Travel ready means that you have all passengers who are travelling, all luggage, and anything else you plan on taking, with you at roll call time. If you are selected, you will pay any applicable fees ($18.30 head tax per person at SeaTac) and then proceed to check in to receive your boarding pass. If you are not selected, you will retain your original date and time of sign up and can compete for other flights. Space-a passengers are not authorized to travel with pets, only with emotional support animals or service animals (check our recent post about pet travel- there is a breakdown of paperwork that is needed if travelling out of our station with ESA or Service animals). Space-a passengers are also not authorized to take excess luggage. You are authorized 2 checked bags no more than 70lbs a piece (no more than 62 linear inches), and 2 carry-on items per person that are carry-on size. This process may seem daunting at first, but after your first trip you'll be a pro! If you still have questions, send us a message or email us at seattle.gateway@us.af.mil V/R, Tegan Rowley
PCS season is upon us! Here are a few helpful tips, tricks, and frequently asked questions about PCS and Space-A travel during high PCS season: PCS Passengers: - Show time is 0230-0530 the morning of the flight on ticketing level next to Hawaiian Airlines. -When you show up for check in we will need the following: CAC; a copy of orders we can keep; dependent ID cards for anyone aged 10 and older (yes, even if they JUST turned 10- you WILL be denied travel if you do not have it) that are travelling; all dependent's passports; all luggage including carry ons. - Car seats and stroller do not count towards baggage limits but pack and plays do. We also do not require that you use car seats on board so you may check them if you wish. All passengers, regardless of age, will have their own seat. - You are allowed 2 checked bags at 70lbs per bag, not to exceed 62 linear inches per bags, and 2 carry on items that are carry on size per person. Garmet bags can be counted as carry ons if they are not overstuffed. If you have excess or overweight bags, there is a $125 excess bag fee. Even if it is in your orders that you are authorized to take excess luggage, you will still have to pay excess bag fees if applicable but may keep your receipt to file for reimbursement at your next duty station. If there is nothing in your orders about excess luggage, you may still take it, but you may not be guaranteed reimbursement. We accept cash, card, and payroll deduction. - We do NOT have pet travel restrictions in the summer due to weather as we have a temperature controlled cargo area on the aircraft. We also do not have breed restrictions on our flight. The only restriction we have for pet travel is a combined weight limit of the pet and the kennel which cannot exceed 150lbs. Check with your commercial airlines that you may have connections with coming into Seattle to see if they have any pet travel restrictions in the summer time. - We are not a booking facility. We cannot book your travel or your pets or release available pet space information. You will have to book your travel or inquire about pet space availablity through your travel management office. PCS travel is typically booked out no earlier than 3 months prior to your report no later than date. Talk to your TMO about what you will need in order to be booked. SPACE-A PASSENGERS: - Seat availability will be much lower April through August than other months. Space-A travel is still possible but you may not get your first flight option so it would be wise to give yourself some extra time to get to your destination. - The best time to try Space-A during PCS season will be after the 15th of the month (typically). This is because we exist for PCS passengers and most PCSers have a report no later than date of around the 15th; thus, there are a lot of passengers booked at the beginning of the month and less at the end. However, especially in the months of June and July, flights tend to be fairly booked the entire month. - We will not have a firm seat release until roll call time the day of the flight. The firm seat release is based on how many booked passengers do not check in for the flight; their empty seats are given to Space-A passengers at roll call time. - Seat releases can change at any moment without notice. This means seat releases can increase OR decrease and there is no way for us to know ahead of time how many seats we will end up having. - We cannot tell you where you are on the list until you mark present in person up to 24 hours prior to the roll call time. There is also no way for us to know if you will make the flight ahead of time. Marking present early does not give you an advantage. Marking present simply allows for you to be selected, but we will select passengers by category first and then your date and time of sign up. - Retiree travel is especially difficult in the summer months out of our station. We have gotten to category 6 in the summer in previous years but it usually has happened fairly infrequently. - Reservists (or retired reservists with a red ID card) cannot travel OCONUS. They may only travel within the CONUS and US territories using a DD Form 1853. The only way to bypass this is to be placed on active duty orders for 30 days or more and then take leave. - To give yourself the best shot for making a flight during PCS season, make sure you have the correct travel documents/letters and that there are no mistakes on them that would prohibit travel. The best way to ensure this is to send a copy of your documents to seattle.gateway@us.af.mil to have an agent review them. Just because your commander signed it, does not mean it is correct. If you show up with errors on your documents or the wrong documents completely, you WILL be denied travel. (There is an older post about who travels with which letter- scroll through our page to find out if you have the right letter). - The fee for space-a is $18.30 per person. We accept cash and card. - As always, space-a is NEVER guaranteed. V/R, Tegan Rowley
Food for Space-A thought: Having the correct letter is imperative if you want to use space-a. Many people submit the wrong letter for travel so here is a breakdown of who uses which letter and what category it falls into. Find the description that best fits your situation: - I am active duty stationed overseas: (CAT 2) You may be eligible to utilize Environmental Morale Leave (EML) which is requested through your chain of command. In addition to this USPACOM form you will need to submit leave paperwork. Only dependents that are stationed with you can be listed on your EML form. You cannot submit your documents until the first day of your leave. - I am a DoD civilian stationed overseas: (CAT 2) The only way for you to use space-a is with Environmental Morale Leave (EML) which is requested through your chain of command. In addition to this USPACOM form you will need to submit leave paperwork. You cannot submit your documents until the first day of your leave. - I am active duty stationed stateside: (CAT 3) All you will need is your leave paperwork which cannot be submitted until your first day of leave. Your dependents may travel with you in the same category as long as you accompany them. - I am a dependent and my active duty sponsor is stationed stateside: (CAT 3 with sponsor) You are not authorized to travel unaccompanied and if you wish to use space-a, you must travel with your sponsor who is on active leave orders. - I am a dependent stationed overseas with my active duty or DoD civilian sponsor: (CAT 4) If your sponsor’s chain of command approved Environmental Morale Leave (EML), you may travel unaccompanied from the duty station, to the US, and back to the duty station. CONUS-CONUS travel is not authorized unaccompanied on this form. - My sponsor is on deployment for 30-364 days (NOT unaccompanied PCS, or TDY- If you are unsure, check your sponsor’s orders): (CAT 4) You will need a dependent verification letter. The full start and end dates (day, month, year) of the sponsor’s deployment are required. If your sponsor is deployed for 365+ days, check their orders to ensure they are not actually on an unaccompanied PCS tour. If the sponsor is verified to be deployed for 365+ days, dependents using this letter will be CAT 3. The dependent verification letter is valid for the entire length of deployment (sign-ups are only in the system for 60 days) and can also be used to travel within the states. - I am a dependent stationed with my active duty sponsor overseas but I am NOT using EML: (CAT 5) You will need a Command Sponsored letter. This letter is good for 90 days (sign-ups are only in the system for 60 days). Dependents of DoD civilians are not authorized to use this letter. - I am a dependent who is NOT stationed with my sponsor overseas and I am trying to visit them there: (CAT 5) You will need a NON-Command sponsored letter. This letter has an authorized amount of stay and valid travel dates listed in the letter which are usually determined by the commander. Dependents may only travel during the dates listed and the letter expires after the valid travel dates end. Dependents can submit their letter for sign up once they receive it to start their time in the system even if the valid travel period has not started yet. - I am a retiree with a blue retiree ID card: (CAT 6) No letter is required, only ID card and passport. You can sign up by sending us an email with the following: Sponsor’s full name; branch of service; rank retired; full names of any dependents travelling; and your final destination. - I am a retired reservist with a red retiree ID card (CAT 6): You are only authorized to travel within the CONUS and cannot bring dependents with you. Once you reach the age of 60, you will get a blue retiree ID card and may then travel wherever AMC flies with your dependents. - I am a current reservist (CAT 6): Reservists may only travel within the CONUS by using a DD Form 1853 (Verification of Reserve Status) and may not bring dependents with you. The only way to travel OCONUS or with dependents would be to be placed on active duty orders and then take leave. If you are able to do this, you would be treated as an ordinary active duty member on leave. Keep in mind that all letters must be dated in the top right hand corner as this tells us when the letter will ultimately expire. All letters must also be signed by the appropriate approving authority. Just because a letter is signed, does not make it correct. All dependents aged 10 and older are required to have a dependent ID card. Any dependents travelling must have a passport. Active duty on leave or EML are not required to have a passport, just a CAC. Templates of all letters are available on the AMC Travel website under “Travel Information Links”. Compare your letter to the template- even a seemingly small error may invalidate your letter and cause you to be denied. Once you have your documentation, send it to seattle.gateway@us.af.mil to sign up at Seattle. You must send your letter to every port that you plan to compete for seats at. Signing up at one port does not sign you up for round trip travel. V/R, Tegan Rowley
Pet travel can be confusing especially on international/military flights.Here are related regulations and a quick check list of the paperwork you need in order to have seamless travel with your pet/ ESA/ Service Animal: -Per AMC Regulations: A pet is defined as a dog or cat. No other animals may be shipped on AMC flights. -ONLY PASSENGERS IN PCS STATUS CAN TRAVEL WITH PETS!! If you have completed your PCS travel without shipping your pet, your only option will be to ship the pet commercially which may not be a reimbursable cost. Also, we are not a booking facility so Seattle AMC agents cannot book your pets for travel. Once you recieve orders to Japan or Korea, you will need to contact your travel management office to book your own travel as well as alert them that you need to book a pet. To reiterate, ONLY PCS travellers may ship pets; space-a may only travel with ESA or Service Animals. -There are are only 13 total spaces on each flight for pets. 3 are in cabin, and 10 are in cargo. These spaces fill up quickly so you will need to contact your TMO asap to reserve a pet space on your flight. If the TMO tells you there are no pet spaces available, you will need to continue to check back with them to see if spaces have opened up. Seattle AMC is NOT allowed to release open pet space availbility ahead of time- only a TMO can tell you if spaces are open. If no spaces are available, you may be able to request to put your pet in a hold status. This does not guarantee that you will receive a pet space on your desired flight, but if someone else were to cancel you would be able to take their space. You are only authorized to ship 2 pets per family. If you have a 3rd pet, you will need to contact the TMO to inquire if additional space is available and they will either approve/disapprove a 3rd pet booking. - Kennel requirements for in cabin pets: kennel must be soft sided, leak proof/water repellant, with ventilation on at least 2 sides. The dimensions of the kennel cannot exceed 20"L x 16"W x 8.5" H. The height of the kennel is the width of a standard piece of paper- if your pet is taller than this, it must be booked in cargo. Your pet must be able to stand up, turn around, and lie down in a natural position to be accepted for travel. Kennels that are too tall will be denied (check your kennel ahead of time- just because it was accepted on other commercial airlines does not mean it will be accepted on our flight). If you are having a hard time finding a short enough kennel, check in the exotic animal/ small animal section instead of the cat/dog sections. - Kennel requirements for cargo/belly pets: There is not a size restriction on cargo booked pets. The kennel must be big enough for the pet to turn around, lie down and stand up in a natural position to be accepted for travel. These kennels must be hard sided, well ventilated, and held together with metal nuts and bolts. Kennels held together only by plastic latches will be denied. - Cost: Cost is calculated based on the combined weight of the pet and kennel. Less than 70lbs= $125; 71-140lbs= $250; 141-150lbs= $375. Combined weight of 151+lbs will not be permitted travel on any AMC flight. - Check in time and place: You will take your pets with you to the same ticket counter during our standard check in times. The ticket counter is on ticketing level next to Hawaiian Airlines and check in times are from 0130-0430AM. We will check your pet paperwork first, and once it is verified to be correct we will weigh your pet, you will pay the fee, and then proceed with checking in luggage and receiving your boarding pass. If you have a pet that is booked in cargo, you must remain with the pet at all times. You cannot leave your kennel in the ticketing area unattended. You must remain with your pet in the ticketing area until they are taken to be loaded which usually occurs approximately 30 minutes after check in cut off time. -PAPERWORK: The following paperwork is required for both Japan and Korea bound pets, Emotional Service Animals, or Service Animals; the smallest error may result in denial of travel so please tripple check your documents: * APHIS Form 7001 OR USDA Certificate -The APHIS Form 7001 is basically a summary of all of your documentation. We MUST have the ORIGINAL!!! No copies will be accepted!! Each section must be completed on the form. For blocks 5 and 6- if there is more than 1 owner (i.e. sponsor and a spouse) both should be listed as the owner in the case that your party is separated. Only the person listed as the owner is authorized to ship the pet (if your spouse is not listed as an owner accross all documentation, they cannot ship the pets without the sponsor/whomever is listed as the owner even if you have the same last name). Block 7 must include full microchip numbers for all pets. Block 8 must list Rabies vaccinations. Block 9 must list FAVN results. This form MUST BE ENDORSED in both signature blocks!! Additionally, the forms must be signed and dated in BLUE ink. * ORIGINAL FAVN report. In addition to these results being listed on the 7001, we must see the ORIGINAL FAVN Report. If you have not received results yet, your pet will not be authorized to travel. Once again, listing the names of all owners is beneficial to you in the case that your party is separated. * ORIGINAL Rabies Certificate. In addition to the annotation of rabies vaccination on the 7001, we must also see the ORIGINAL certificate. Once again, list the names of all owners. *Health certificate from a veterinarian that is current within 10 days of arrival. For a final time, list the name of all owners. -ESA SPECIFIC PAPERWORK: An ESA provides emotional support or psychiatric service. ESA animals will only travel in cabin with the passenger and is not required to be booked by a TMO and will not be charged a fee for transporting the ESA. All of the pet travel paperwork listed above is required in addition to a letter on office letterhead from a mental health professional (psychologist, psychiatrist, licensed clinical social worker) which states the following: 1. The passenger has a mental or emotional disability recognized in the American Psychiatric Association's "Diagnostic and Statistical Manual of Mental Disorders"; 2. The passenger needs the emotional support or psychiatric service animal as an accommodation for air travel or for activity at the passenger's destination; 3. The individual providing the assessment is a licensed mental health professional and the passenger is under his or her professional care;4. The date and type of the mental health professional's licsense and the State or other jurisdiction in which it was issued. -SERVICE ANIMALS: A service animal is trained to provide a specific service for the owner. All of the paperwork required for PCS pet travel is required. No letter is required to show proof that the animal is a service animal. There is no charge for service animals and they will be in cabin with the owner. No booking by TMO is required for service animals. - SHORT SNOUT ANIMALS: Animals such as bulldogs, persian cats, mastiffs, spaniels, shih tzus, or pugs (not all breeds listed) are very susceptible to heat srokes and respiratory issues during the flight which puts them at a high risk for death during travel. We do not presently have any restrictions for shipping these types of animals but these concerns should be discussed with your veterinarian before deciding to ship your pet on our flight. -Miscellaneous info: We do not require that you put food or water in your pet's kennel. There is not an attendant with cargo booked pets during the flight. Our cargo area is temperature controlled so we are able to ship pets year-round. If a ground time at any stop exceeds 2 hours, pets will be downloaded and owners will be able to take their pets out to use the restroom or give them food or water. We hope this information can serve as a reference for your future pet travel! You can also view the most current (as of May 2017) pet brochure located in the photos section which outines the above information if you would like a print out. If you have any additional questions, send us a message or email at seattle.gateway@us.af.mil V/R, Tegan Rowley
Food for Space-A thought: Rookie mistakes can prevent you from travelling whether you are on orders or using space-a. Here are the most common mistakes we see for passengers flying out of Seattle AMC and how to avoid them: -ID cards: Active duty and DoD civilians are required to have a valid CAC (make sure your ID is not expired before you travel); Dependents aged 10 and older are REQUIRED by regulation to have a dependent ID card (Yes, even if your dependent JUST turned 10); Retirees must have a BLUE retiree ID card (Red retiree ID cards only authorize you to travel within the CONUS unaccompanied; Brown ID cards are either for temporary base access or for Dependents; if you are about to retire, make sure you receive the correct ID when you surrender your CAC); Everyone except for active duty is required to have a current passport (Government passports can only be used for government travel which means if you are going on vacation, you need a tourist passport) -Wrong letters: Refer to one of our last posts to make sure you have the correct letter. The most common mistake we see is mixing up the command and non-command sponsored letters. Command letters can only be used if you're stationed with the sponsor overseas, non-command letters can only be used if you are NOT stationed witht the sponsor overseas and are just trying to go visit. For good measure, compare the letter you have with the letter templates on the AMC travel website located at the bottom of the page under "Quick Links". If your letter is vastly different than the template, chances are it will be denied. -Deployment VS Unaccompanied PCS: Travel entitlements change based on what type of tour the sponsor is on. To verify, check the first page of the sponsor's orders; If the orders say Permanent Change of Station it is NOT a deployment; If the orders say "So and so is ordered to deploy in support of..." it is a deployment. Not always, but in general, anything over a year may not a deployment in AMC's eyes (however, it is completely contigent on how the orders are written- some branches/units do deploy for a year or more). If you are unsure, you can send us the first page of the sponsor's orders and we can tell you. -Travel letters are not dated: A date in the top left or right hand side is required on all letters because this allows us to track how long you have used the letter and if it has expired. Most travel letters can only be used for up to 90 days unless a valid travel period is listed (Non-command letters [valid travel dates are listed in section 2], Dependent verification letter AKA deployment letter [letter is valid for the entire length of the sponsor's deployment- you do not have to get a new letter every 90 days]). Additionally, pay attention to any dates in the letter that say when your valid travel period is. You cannot travel before the start date even if you signed up ahead of time (i.e. make sure your travel dates encompass the dates in which we fly) -Signing up too early: Active duty cannot sign up until your leave begins. This means that you cannot send your email request until the leave has started. Dependents cannot sign up before the date listed on the top left or right hand side of the letter. Retirees are only in the system for 60 days, so if you are not planning on travelling in the next 60 days, it is too early to sign up. -Not claiming luggage: This is an international flight which means your inbound flights will not transfer your luggage to us. You have to claim your luggage and keep it with you until check in time. We do not have early check in or bag drop, so you will need to keep your bags until check in time. We will also turn you away if you show up for check in or roll call without all of your luggage. -Showing up too late: We are NOT like other commercial airlines that advise you to show up 2-3 hours prior to departure time. We will have completed check in by this time and you will miss the flight if you follow that rule. PCS passengers have show times listed on their travel sheets (0130-0430AM the morning of the flight) which is when you must check in. For space-a, look at the listed roll call time on the 72 hour forecast photos. The time listed (0430L) is the time you need to be travel ready at the ticket counter for selection. Make sure you are marked present 15 minutes prior to roll call. We know this is VERY early, but it is how the regulations are written for processing. Understand that we are also a small team that has to complete several different functions that bigger airlines have hundreds of employess to do- it takes time. V/R, Tegan Rowley
Food for Space-A thought: Space-A is an awesome benefit that many people are unsure of how to use. Here is a crash course in how to utilize space-a at all AMC ports: Step 1: Regsiter for space-a at all ports you may travel out of. Think of space-a as a bunch of one-way standby flights. Your sign up at each port is not round-trip which is why you have to register at all ports you might travel out of. If you don't end up travelling through a port that you have been signed up at, you will just drop out of the system after your registration expires with no penalty against you. To sign up you will need to provide the following: - Sponsor's full name (if travelling) - Sponsor's branch of service and rank - Sponsor's leave dates (if travelling- AD and DoD civilians cannot sign up until their first day of leave) - Dependent's full names (if travelling) - Destination ( "ALL" is no longer a country choice option- you must specify specific countries) - Attach any travel documentation (i.e. Leave forms, EML, Dependent travel letters). If you are unsure of which letter you need, refer back to our last post which expains the type of letters AMC needs and who can use them. If you are still confused, send us a message. To register at SeaTac AMC send your info to seattle.gateway@us.af.mil. Space-a sign up emails are listed on the port's facebook page under the "About" section. When you register for space-a it is not for a specific flight or date; it is simply for a destination and while you are in the registry you can compete for open seats to any of the destinations you have signed up for. Sign ups are active in the registry for up to 60 days, or for your leave dates or valid travel periods that are listed in dependent travel letter if it is less than 60 days. You can compete at any point during the time you are active in the system. For retirees, it is usually most beneficial to sign up about 45-50 days prior to your desired travel date. This is because you will be closer to the top of category 6 at selection time but if you are not selected, you still have a buffer to compete for other flights without having to start your sign up date and time over again. Step 2: Monitor flight schedules and plan your trip AMC ports can only post flight schedules for the next 72 hours due to OPSEC. You can find the flight schedules by going to the AMC travel website and clicking on your desired port on the right hand side of the webpage. It will redirect you to that port's Facebook page (you do not have to have Facebook to view it). Then, click on "Photos" and view the "72 Hour Forecast" photo album. You do not need to notify the port on which date or flight you pick as you can compete for any flights to the destinations you've signed up for during your active sign up. Step 3: Show up to the port in person to mark present by the roll call time listed on the 72 Hour Forecast. You can mark present up to 24 hours prior to the listed roll call time, but you must be marked present NLT the roll call time to be able to compete for open seats. We will not be able to tell you where you are on the registry until you mark present. This is due to the fact that the registry has hundreds of people in it but not all of them are interested in going on the same flight as you. When you mark present we will need to see hard copies of travel documents, ID cards (dependents aged 10 and older are required to have a dependent ID card- all dependents of retirees, regardless of age, must have a dependent ID card), and passports if applicable. The time you mark present does not change your position for selection (i.e. marking present early does not benefit you in any way). Marking present is simply a formality in our operating system that tells us who is physically present and wishes to compete for open seats. If you are competing for seats at our location, marking present can be accomplished in our office on baggage claim level between carousels 4 and 5 (open from 0700-midnight), or at our ticket counter on ticketing level next to Hawaiian Airlines (open from 0130-0430). Step 4: Roll call/ Selection We select passengers by category 1st and then date and time of sign up. Here is a quick breakdown of who is in which category: - CAT 1: Emergency Leave - CAT 2: AD/ DoD Civilians on EML - CAT 3: AD on ordinary leave - CAT 4: Unaccompanied Dependents on EML; Dependents of deployed members - CAT 5: Command/ Non-Command sponsored dependents - CAT 6: Retirees You must be travel ready at roll call time in order to be selected. Travel ready means that you have all passengers who are travelling, all luggage, and anything else you plan on taking, with you at roll call time. If you are selected, you will pay any applicable fees ($18 head tax per person at SeaTac) and then proceed to check in to receive your boarding pass. If you are not selected, you will retain your original date and time of sign up and can compete for other flights. Space-a passengers are not authorized to travel with pets, only with emotional support animals or service animals. Space-a passengers are also not authorized to take excess luggage. You are authorized 2 checked bags no more than 70lbs a piece (no more than 62 linear inches), and 2 carry on items per person. This process may seem daunting at first, but after your first trip you'll be a pro! If you still have questions, send us a message or email us at seattle.gateway@us.af.mil V/R, Tegan Rowley
Food for Space-A thought: Having the correct letter is imperative if you want to use space-a. Many people submit the wrong letter for travel so here is a breakdown of who uses which letter and what category it falls into. Find the description that best fits your situation: - I am active duty stationed overseas: (CAT 2) You may be eligible to utilize Environmental Morale Leave (EML) which is requested through your chain of command. In addition to this USPACOM form you will need to submit leave paperwork. Only dependents that are stationed with you can be listed on your EML form. You cannot submit your documents until the first day of your leave. - I am a DoD civilian stationed overseas: (CAT 2) The only way for you to use space-a is with Environmental Morale Leave (EML) which is requested through your chain of command. In addition to this USPACOM form you will need to submit leave paperwork. You cannot submit your documents until the first day of your leave. - I am active duty stationed stateside: (CAT 3) All you will need is your leave paperwork which cannot be submitted until your first day of leave. Your dependents may travel with you in the same category as long as you accompany them. - I am a dependent and my active duty sponsor is stationed stateside: (CAT 3 with sponsor) You are not authorized to travel unaccompanied and if you wish to use space-a, you must travel with your sponsor who is on active leave orders. - I am a dependent stationed overseas with my active duty or DoD civilian sponsor: (CAT 4) If your sponsor’s chain of command approved Environmental Morale Leave (EML), you may travel unaccompanied from the duty station, to the US, and back to the duty station. CONUS-CONUS travel is not authorized unaccompanied on this form. - My sponsor is on deployment for 30-364 days (NOT unaccompanied PCS, or TDY- If you are unsure, check your sponsor’s orders): (CAT 4) You will need a dependent verification letter. The full start and end dates (day, month, year) of the sponsor’s deployment are required. If your sponsor is deployed for 365+ days, check their orders to ensure they are not actually on an unaccompanied PCS tour. If the sponsor is verified to be deployed for 365+ days, dependents using this letter will be CAT 3. The dependent verification letter is valid for the entire length of deployment (sign-ups are only in the system for 60 days) and can also be used to travel within the states. - I am a dependent stationed with my active duty sponsor overseas but I am NOT using EML: (CAT 5) You will need a Command Sponsored letter. This letter is good for 90 days (sign-ups are only in the system for 60 days). Dependents of DoD civilians are not authorized to use this letter. - I am a dependent who is NOT stationed with my sponsor overseas and I am trying to visit them there: (CAT 5) You will need a NON-Command sponsored letter. This letter has an authorized amount of stay and valid travel dates listed in the letter which are usually determined by the commander. Dependents may only travel during the dates listed and the letter expires after the valid travel dates end. Dependents can submit their letter for sign up once they receive it to start their time in the system even if the valid travel period has not started yet. - I am a retiree with a blue retiree ID card: (CAT 6) No letter is required, only ID card and passport. You can sign up by sending us an email with the following: Sponsor’s full name; branch of service; rank retired; full names of any dependents travelling; and your final destination. Keep in mind that all letters must be dated in the top right hand corner as this tells us when the letter will ultimately expire. All letters must also be signed by the appropriate approving authority. Just because a letter is signed, does not make it correct. All dependents aged 10 and older are required to have a dependent ID card. Any dependents travelling must have a passport. Active duty on leave or EML are not required to have a passport, just a CAC. Templates of all letters are available on the AMC Travel website under “Quick Links”. Compare your letter to the template- even a seemingly small error may invalidate your letter and cause you to be denied. Once you have your documentation, send it to seattle.gateway@us.af.mil to sign up. V/R, Tegan Rowley

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