AFNIC centralizing MAJCOMs' command records management Published Feb. 18, 2010 By Steve Berry 375th Air Mobility Wing Public Affairs SCOTT AIR FORCE BASE, Ill -- The Air Force Network Integration Center is bringing records management and other communications and information functions from across 10 major commands to Scott. The action is related to the Program Budget Decision 720 reduction in Air Force manpower, and an Air Force directive to consolidate MAJCOM headquarters' common A6 communications and information management functions. Capt. Eric Simmons, Command Records Management Chief, said AFNIC has already assumed responsibility for the command records management help desk function, as well as base records management training throughout the Air Force. To date, AFNIC has transferred the command records management workload of seven MAJCOMs. They will ultimately manage all 10 MAJCOMs' records management programs. AFNIC officials are encouraging servicemembers and federal employees to properly manage records and save records on the appropriate official dedicated electronic drive or storage area. AFNIC officials emphasize that certain information maintained in personal workspaces, and on computer networks, may be considered official records. According to Federal Records Act - 44 U.S.C. Chap 31, "Each Federal agency shall make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and designed to furnish the information necessary to protect the legal and financial rights of the government and of persons directly affected by the agency's activities." official records include anything in any format that documents the details of business performance or transactions including: Materials made or received in the performance of duties (with originator's office filing the official copy--receivers of the document would keep in working files); Documents determining policies, actions, or decisions; Any media containing actions or information that has value to a unit or function. AFNIC personnel traveled around the globe in 2009 conducting records management Staff Assistance Visits and Base Records Manager training. AFNIC currently supports 20,576 records offices and 21,731 records professionals, and the volume of support will increase as AFNIC transitions the remainder of the MAJCOMs by the end of Summer 2010. Examples of official records: Signed and unsigned e-mails reflecting business decisions Decision memos sent via web-mail Documents authenticated (signed) at workflow completion E-mails sent as actions, taskers, policies, and information Information/Records maintained in a system of record Guides, plans, pamphlets, handbooks, and continuity books, memos and forms Emergency operation records and plans Orders of succession and delegations of authority Staffing assignments and permanent records Equipment and vital records inventories Building Plans Legal and financial records